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Citation Management Software

Presentation of EndNote and Zotero, two widely used citation managers

From the RERO Explore Page

You can add the reference of a printed book directly from the RERO Explore Page, using the Export menu , and selecting the RIS (EndNote, Citavi) option. Then, import the file into EndNote, using the RIS import option. It works well with printed books, but unfortunately not for e-journals articles or for e-books. For these types of documents, it is recommended to use the export functions of the providers.

From a Library Catalogue

You can search directly from EndNote in the library catalogue using a connection file.

The connection file for the RERO Union Catalog is included in EndNote.

Select RERO (Menu Tools -> Online Search) to search directly in the RERO catalogue, using the EndNote search window. You can also click on the online search icon ( or ). Then save the reference(s) you wish to keep into your library, by selecting them and choosing "Copy References To" in the References menu, or by making a right-click of the mouse and choosing "Copy References To" or "Add References To".

The default reference type of the RERO connection file is "Book", so if you download the reference of a document which is not a "book", but for instance an "edited book", you will have to change the reference type manually.

Manually

It is sometimes not possible to download automatically a reference; for instance, if you wish to have the reference of a book section, a legal case, an unpublished document... In this case, the reference must be entered manually.

Select "New Reference" in the menu "References", choose the right reference type (book, edited book, article, case...).

When you enter manually a reference, it is essential to follow certain rules:

  • Author field: one author on each line, last name first, then the first name, with a comma between. If the document has more than 3 authors, you must enter all of them. EndNote will add the mention « et al. » if the chosen style requires it.
  • If the author is an institution, enter the name and add a comma at the end. Make sure however that there is no comma inside the name.
  • Title field: capitalise the right letters, do not add any final period. The same for journal titles.
  • Volume and issue fields: enter just the number (for instance 11, not no 11).
  • Access Date and Last Modified Date fields: this information does not appear in the bibliographies. This field allows you to sort your references and to conduct searches by input dates. Enter the dates following the year/month/day format.
  • Keywords field: does not appear in the bibliography. Useful to sort and assemble references by theme. Enter the keywords on separate lines, or with slashes (/ or \) or a semi-colon (;).

How to Modify References Types?

Menu Edit -> Preferences -> References Types.

Click on "Modify Reference Types". Choose in the drop-down list the reference type you would like to modify, change the names of the fields, and click on OK to save.

It is also possible to create new reference types using the 3 unused reference types available.