Research Data Management

Screen capture - Zenodo communities

Why Use Communities?

Zenodo records can be associated with one or multiple communities – such as the Institute and a research centre. The manager of this community will then have to approve the submission for display in their community, improving the visibility of research outputs published on Zenodo. The first part of this page will explain how to submit your record to a community.

How can I create one?

Creating a new community makes sense for a research centre or a large research project that intends to publish multiple research outputs on Zenodo. It is also applicable for conferences and other large-scale events. We recommend that you request help from the Library research data referent (Guillaume Pasquier) to set up your first community. If you wish to proceed on your own, the second half of this page is a step-by-step guide with style requirements set by the Research office.

Existing communities

As examples, you can check out the communities created for the Geneva Graduate Institute, the Global Health Centre, and of course the Library, where we publish posters about open science.

Contact us

If you have any questions about your presence on Zenodo or other data repositories, please contact the Library (Guillaume Pasquier) or the Research office (Kristina Arseneau).

Researchers can submit a research output to a community by selecting that option on a record they own (in the right column, above the DOI). Just search for "Geneva Graduate Institute" to find our communities.

Validation

The community manager will then be asked for confirmation before it is added to the community. Sadly, community managers cannot claim records without the intervention of the record owner.

One or more?

A record can be submitted and accepted in multiple communities, for example in cases of collaborations between centres or institutions, or to reference the contents under the central Institutional community or a research project in addition to the centre itself.

When to do it

Note that it is always better to submit a record to a community after its publication rather than when creating it – otherwise your record will not be published until it is accepted by the community manager.

After creating an account on Zenodo, the future manager of the new community simply selects the + button in the top-right to create a community.

Naming the community

This can be edited later, but the recommended form for any community linked to the Geneva Graduate Institute is: “Geneva Graduate Institute - [Full Official Name]”. For example: "Geneva Graduate Institute - Global Health Centre".

Setting the Zenodo identifier

The identifier is part of the future URL leading to this community. This is left to the appreciation of the community manager, but note that it cannot be changed later. For example: "genevagraduateinstitute", "gvagradlib", or "geneva-ghc".

Profile picture

In the right column of the settings page, you should upload the full logo of your organisation (i.e. with the Geneva Graduate Institute logo included). The PNG colour version with transparency is preferred.

For example:

Short Description

This field is limited to 250 characters and only included in search previews. Please include a reference to the Institute, such as "The Global Health Centre (GHC) is a research centre of the Geneva Graduate Institute focusing on global health governance.”

Type

You may select “Organization”, “Project”, or “Event” according to your use case. Research centres are considered organisations.

Website

This requires the full URL to the organisation’s website, including "https://". For example: "https://www.graduateinstitute.ch/globalhealth".

Organizations

This should be used to connect the community with the ROR (Research Organization Registry) identifier of the organisation it belongs to. ROR is an equivalent to ORCID for organisations rather than individuals. Search for “Graduate Institute of International and Development Studies” and select that. If you are creating a joint project with another research institution, you can add them too.

Funding information

If your project is funded by the SNSF or another institution, you may include information about the relevant grants here.

Subject

This is based on the European Science Vocabulary (EuroSciVoc) – a perfect subject pertaining to your research centre or project may not be available and you may need to search for wider terms.

Save

Congratulations, you have now created your community. Please inform the Research office of its existence. You may be asked to invite them as co-administrators of your community to ensure the continuity of service for the Institute’s communities. Still, there are more things you need to update (see below).

Review policy

Leave this setting on “Review all submissions”.

Pages

Curation Policy

Explain what your community will accept as submissions. We suggest using the following text:
"We curate datasets and other research outputs produced by researchers at the [Research Centre name]. For more research outputs from the Geneva Graduate Institute, visit https://zenodo.org/communities/genevagraduateinstitute."

About page

We suggest using the description used on your official website.

To add another Zenodo user as an administrator for your community, just go to Your Dashboard > Communities, then edit the Community. In the Members tab, you can Invite a registered Zenodo user to your community and set their rights to Reader, Curator, Manager, or Owner (a community may have more than one owner).

Before you can do so, the person in question must have a public profile and e-mail for you to add them - you may need to ask them to unhide in their Zenodo user account settings as follows.